Data Discovery & Risk Insights 25.2.0 Help Center

# Data Volume

The Data Volume dashboard depicts the growth of the data under management over time relative to sources and datasets. Use Data Volume to keep track of the current data under management. Select to view either unstructured data or structured data.

Initial view for both unstructured data and structured data shows data for all datasets for all sources. Use the filters above the count cards to view data for specific sources and datasets. From the source or dataset filter, select one or more sources or datasets and click the APPLY button associated with the filter. If you select one or more sources first and click APPLY, the dataset filter adjusts to list only the datasets associated with the selected sources. To clear selections in the filters, click the associated with the desired source or dataset and then click APPLY.

## Unstructured data volume

Click any of the count cards on the UNSTRUCTURED DATA tab to view Total Documents, Metadata-Only Documents, Analyzed Documents, Content Stored Documents, or Collected Documents.

TIP: Documents refer to original files processed by OpenText Core Data Discovery & Risk Insights. Any attachments to these documents are referred to as items. Files within archive files, such as ZIP or PST, are considered as and counted as documents.

For unstructured sources, the size displayed shows for either "Root Documents" or "Root + Child Documents". To change the view, click "Root Documents" or "Root + Child Documents" above the data cards and select the other view. Root documents are top-level documents. Child documents are documents within a container, such as a ZIP file.

- Total Documents. The number of documents managed. This includes documents for which metadata only or metadata and content are processed (indexed only), and documents that are collected (metadata and content indexed, and binary stored). Extracted attachments are not included in the count. Documents within email archives and compressed archives are included in the count only if they were processed as part of the dataset's Primary Capture Rules.

- Metadata-Only Documents. The number of documents for which only the metadata has been indexed. The content of these documents has not been indexed and therefore a preview of the document content is not viewable in the application.

- Analyzed Documents. The number of documents for which the metadata and the content has been analyzed to identify tag values. Extracted attachments are not included in the count. Documents within email archives and compressed archives are included in the count only if they were processed as part of the dataset's Primary Capture Rules.

- Content Stored Documents. The number of documents for which the metadata and the content has been analyzed to identify tag values. This is a subset of Analyzed and only includes documents for which the content has been indexed. Extracted attachments are not included in the count. Documents within email archives and compressed archives are included in the count only if they were processed as part of the dataset's Primary Capture Rules.

- Collected Documents. The number of documents for which metadata and content have been processed (indexed) and collected (binary stored). Attachments are not included in the count. Documents within email archives and compressed archives are included in the count only if they were processed as part of the dataset's Primary Capture Rule.

The Data Volume unstructured data dashboard includes the following features:

- View the data by document count (default) or by size on disk. Click the settings icon () and select to view the data by document count or size. Hover over a data point on the chart to view the number of items added on a specific date.

- View the data for a specific timeframe using the date range selector beneath the chart. You can adjust the start and end dates independently, or move the entire timeframe. To adjust the start and end dates, click and drag the control bar on either end; the date displays onscreen as you move the control bars. To move the entire timeframe, click anywhere within the selected timeframe and drag to the desired point in time; the date range displays onscreen as you move the selected timeframe.

## Structured data volume

Click the STRUCTURED DATA tab to view the number of Total Tables and Analyzed Tables.

- Total Tables. The number of tables identified by inventoried structured data sources.

- Analyzed Tables. The number of inventoried tables for which the content has been analyzed to identify tag values.

View the data for a specific timeframe using the date range selector beneath the chart. You can adjust the start and end dates independently, or move the entire timeframe. To adjust the start and end dates, click and drag the control bar on either end; the date displays onscreen as you move the control bars. To move the entire timeframe, click anywhere within the selected timeframe and drag to the desired point in time; the date range displays onscreen as you move the selected timeframe.

Copyright 2019-2025 Open Text
Version 25.2.0 | Last updated May 2025
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