Data Discovery & Risk Insights 25.3.0 Help Center

# View grammars found

From the Data Analysis tab () of the content detail panel, you can view grammar classes and rules found in data items that have been analyzed. If grammar value extraction has been performed you can also view the identified grammar values. If necessary, you can also mark an identified grammar value as a false positive or a table column as not sensitive. You can also remap a grammar value, or an entire grammar rule, to a new grammar rule.

For unstructured data items, you can view the grammar classes, rules, and values identified by the rules. For structured data items, you can view the grammar rules and values identified by the rules and the name of the columns in which a grammar values have been identified.

The number of values next to the grammar rule name is the total number of values identified in the document and any attachments. The percentage next to the grammar value represents the calculation of the confidence level that the identified value is sensitive content.

To view the identified grammar rules and values, select a document or table from the content list in either the List view () or Detailed view (). In the content detail panel, click the Data Analysis tab ().

NOTE: If content has not been stored, you can see the grammar rules and values but you cannot select a rule or value to highlight it in the content panel.

- For unstructured content, expand grammar classes and rules to view the grammar values found in the document.

  For structured content, expand the column names in the Columns with Sensitive Data section and then expand the grammar rules to view the grammar values found in the table. Columns in which no grammars were found are listed in the Other Columns section.

- Click one or more rows for grammar rules or values. The background color for the clicked row changes to blue to indicate that the rule or value is "selected". If the content has been stored, the associated grammar values are highlighted in the content view panel.

  - If you click a grammar rule, all values for the grammar are selected in the grammar rules list and are highlighted in the content view panel.

    TIP: If your content list view is a result of a search that included a keyword search, the highlight color for grammar rule identification is a different color than the highlight color used to identify found keywords in collected documents.

  - If you click a grammar value, the value is highlighted in both in the grammar rules list and is highlighted in the content view panel. If more than one instance of the value is present in the content, go to the next value using the navigation arrows at the bottom of the panel ( 1 of 2 ).

  - A red box around a highlighted value (word or phrase) in the content view indicates the grammar value in focus.

- If you have multiple grammar values or rules and want to change the focus of a selected value, hover over a selected grammar value and then click the view icon (). The focus in the content view panel changes to the selected value. If more than one instance of the value is present in the content, go to the next value using the navigation arrows at the bottom of the panel ( 1 of 2 ).

- To deselect a grammar rule or value, click the desired rule or value. The blue background is removed to indicate that the rule or value is no longer selected.

  TIP: If a value remains highlighted in the content view panel after you deselected it in the grammar rules list, the value is still selected for another grammar rule.

## Mark identified grammar values as false positives

When reviewing data items, you may find that grammar values identified for a particular rule may not be accurate in context. For example, the color "white" may be identified as a value matching the grammar rule "Racial Ethnic Origin" within the "Other Personal Data" grammar class. If this occurs, you can mark the grammar value as a false positive. You can mark an entire grammar rule as a false positive if you find that all identified grammar values for the rule are not correct in context. You can also clear a false positive if needed.

NOTE: Content must be stored before you can mark a grammar value as a false positive.

To set a grammar value as a false positive

1. From a content list for a workspace or workbook, click a document or table that has a grammar value that you feel is a false positive.

   Open the detail panel and click the data analysis tab ().

2. Click the grammar value that may not be accurate in context as it relates to the grammar rule. The background color for the clicked value changes to blue to indicate that the value is "selected".

3. Hover over the row for the selected grammar value, click the action ribbon icon () and then click Set as false positive.

4. In the confirmation dialog, review the information.

   Type a False positive reason and then click YES to confirm the action.

   The grammar value displays in strike through text (sample) with a false positive icon () and is moved to the bottom of the list of identified values for the grammar rule. The confidence percentage is removed.

To set a grammar rule as a false positive

1. From a content list for a workspace or workbook, click a document or table that has a grammar value that you feel is a false positive.

   Open the detail panel and click the data analysis tab ().

2. Click the grammar rule that identified grammar values that are not accurate in context. The background color for the clicked rule changes to blue to indicate that the rule is "selected".

3. Hover over the row for the selected grammar rule, click the action ribbon icon () and then click Set all as false positive.

   NOTE: All values identified by the rule are selected and marked as false positives.

4. In the confirmation dialog, review the information.

   Type a False positive reason and then click YES to confirm the action.

   The grammar rule and all values for the selected rule display in strike through text (sample). For each grammar value, a false positive icon () displays and the confidence percentage is removed.

You can also clear a false positive that has been set at the individual grammar value level or at the grammar rule level.

IMPORTANT: If you clear false positives at the grammar rule level, this also clears any remapped values under that rule. This will also remove any remapped values if they were mapped from another rule. For more information about remapping grammar rules, see Remap identified grammar values

To clear a false positive for a grammar value

1. Click the grammar value that has been marked as a false positive. The false positive grammar value displays in strike through text (sample) with a false positive icon ().

2. Hover over the row for the selected grammar value, click the action ribbon icon () and then click Clear false positive.

   NOTE: Structured data items only: if you clear a false positive for a grammar value identified in a column you previously set as not sensitive, the column is reset to sensitive.

3. In the confirmation dialog, review the information and then click YES to confirm the action.

To clear a false positive for a grammar rule

1. Click the grammar rule that has been marked as a false positive. The grammar rule and all values in the selected rule display in strike through text (sample) with a false positive icon ()

2. Hover over the row for the selected grammar rule, click the action ribbon icon () and then click Clear all false positives.

   NOTE: Structured data items only: if you clear a false positive for a grammar rule identified in a column you previously set as not sensitive, the column is reset to sensitive.

3. In the confirmation dialog, review the information and then click YES to confirm the action.

## Mark columns with identified grammar values as not sensitive

Similar to identifying and marking identified grammar values as false positives, you can identify columns in structured data tables that should not be considered sensitive. For example, you have a database table that includes customer account numbers. The grammar analysis of this table identifies all values in the "Customer #" column as bank account numbers because your internal customer reference numbers happen to have the same pattern as Australian bank account numbers. When reviewing this table, you can set this entire column as "not sensitive".

NOTE: When you set a column as not sensitive, all identified grammar rules and values in that column are marked as false positive.

Setting a table column as not sensitive or resetting a table column to sensitive will clear any previously remapped grammar values.

To set a table column as not sensitive

1. From a content list for a workspace or workbook, click a table that has a column with identified grammar values that you are feel not sensitive.

   Open the detail panel and click the data analysis tab ().

2. Click the column name that includes identified grammar values that are not sensitive in context. The background color for the clicked column changes to blue to indicate that the column is "selected".

3. Hover over the row for the selected column, click the action ribbon icon () and then click Set not sensitive.

   NOTE: All values identified by the rule are selected and marked as false positives.

4. In the confirmation dialog, review the information.

   Type a Not sensitive reason and then click YES to confirm the action.

   The column name, grammar rule, and all values for the selected rule display in strike through text (sample). Each identified grammar value in the column is marked as a false positive and the confidence percentage is removed.

To reset a column to sensitive

1. Click the column name that has been marked as not sensitive. The column name, grammar rule, and all values in the selected rule display in strike through text (sample).

2. Hover over the row for the selected column, click the action ribbon icon () and then click Reset to sensitive.

3. In the confirmation dialog, review the information and then click YES to confirm the action. The false positive

## Remap identified grammar values

When reviewing data items, you may find that grammar values identified for a particular grammar rule may, in context, apply to a different grammar rule. For example, the last name "White" may be identified as a value matching the grammar rule "Racial Ethnic Origin" within the "Other Personal Data" grammar class. If this occurs, you can remap the value "White" to the correct grammar rule (in context) "Names" within the "Identification Data" grammar class. You can also remap all values within a grammar rule or table column to a different grammar rule.

NOTE: When you remap a table column, all identified grammar rules and values in that column are marked as false positive.

When you remap a grammar rule, all identified grammar values for that rule are remapped to the selected grammar rule.

To remap a grammar value to a different grammar rule

1. From a content list for a workspace or workbook, click a document or table that has a grammar value that you feel should be remapped to a different grammar rule.

   Open the detail panel and click the data analysis tab ().

2. Click the identified grammar value that you want to remap. The background color for the clicked grammar value changes to blue to indicate that the column is "selected".

3. Hover over the row for the selected grammar value, click the action ribbon icon (), and then click Remap value.

4. In the confirmation dialog, complete the following.

   1. Type a Remap reason.

   2. Select the grammar rule you want to remap to.

      If desired, use the FORMAT, REGION, COUNTRY, and LANGUAGE filters to refine the list of available grammar rules.

   3. Click YES to confirm the action.

   The grammar value that was remapped displays in strike through text (sample) under the original grammar rule. The grammar value is marked as a false positive, displays the false positive icon (), and the confidence percentage is removed.

   The grammar value now displays under the new grammar rule, displays the remapped icon (), and has a confidence percentage of 100%.

To remap all identified grammar values within a rule to a different grammar rule

1. From a content list for a workspace or workbook, click a document or table that has a grammar value that you feel should be remapped to a different grammar rule.

   Open the detail panel and click the data analysis tab ().

2. Click the grammar rule for which you want to remap all identified grammar values. The background color for the clicked column changes to blue to indicate that the column is "selected".

3. Hover over the row for the selected grammar value, click the action ribbon icon () and then click Remap all values.

   NOTE: All values identified by the rule are selected and will be remapped.

4. In the confirmation dialog, complete the following.

   1. Type a Remap reason.

   2. Select the grammar rule you want to remap to.

      If desired, use the FORMAT, REGION, COUNTRY, and LANGUAGE filters to refine the list of available grammar rules.

   3. Click YES to confirm the action.

   The grammar rule and all values for the remapped grammar rule display in strike through text (sample). Each identified grammar value for the remapped rule is marked as a false positive, displays the false positive icon (), and the confidence percentage is removed.

   The grammar rule to which the grammar values were remapped display under the same column and include all grammar values from the original grammar rule. The grammar values display the remapped icon () and have a confidence percentage of 100%.

To remap all identified grammar values for all grammar rules within a table column to a different grammar rule

1. From a content list for a workspace or workbook, click a table that has a column that you feel should be remapped to a different grammar rule.

   Open the detail panel and click the data analysis tab ().

2. Click the column name that includes identified grammar rules and values that you want to remap. The background color for the clicked column changes to blue to indicate that the column is "selected".

3. Hover over the row for the selected column, click the action ribbon icon () and then click Remap all values.

   NOTE: All rules and values identified in the column will be remapped

4. In the confirmation dialog, complete the following.

   1. Type a Remap reason.

   2. Select the grammar rule you want to remap to.

      If desired, use the FORMAT, REGION, COUNTRY, and LANGUAGE filters to refine the list of available grammar rules.

   3. Click YES to confirm the action.

   All grammar rules and all values for the remapped grammar rules display in strike through text (sample). Each identified grammar value for the remapped rule is marked as a false positive, displays the false positive icon (), and the confidence percentage is removed.

   The grammar rule to which the grammar rules in the column were remapped display under the same column and include all grammar values from the original grammar rules. The grammar values display the remapped icon () and have a confidence percentage of 100%.

Once grammar values are remapped, the original values are considered false positives. You can clear those false positives as you would clear any other false positive. Clearing false positives at the grammar rule level also clears any remapped values under that grammar rule. It will also 'remove' any remapped values if they were mapped there from another rule.

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Version 25.3.0 | Last updated August 2025
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