Retain supports archiving Office 365 Business Essentials, Premium, Enterprise E1, Enterprise E3 and Enterprise E5 plans. This allows your business to reduce costs by only paying for the Office 365 plans your end-users need, and not having to purchase E3 plans just to have full archiving capabilities for Office 365 email.
Office 365’s inability to archive all your company’s electronic communication data, along with other deficiencies, leaves your organization at risk for data loss and compliance violations. Office 365 includes some basic archiving capabilities for email. However, archiving only your email is not enough. Your employees generate a huge amount of data using various collaboration systems, including social media, instant messaging, and mobile phone communication. You need a complete archiving solution, which is where Retain Archiving for Office 365 comes in. This solution provides a complete, compliant archive for Office 365.
Your Office 365 email contains an extensive amount of valuable business data. But auditing and searching through it all can be challenging. Luckily, Retain for Office 365 enables you to archive your company’s Office 365 email into one central, unified archive. This includes archiving email, appointments, files, and attachments which can be searched, printed, exported, restored, or placed on a litigation hold.
With Retain Archiving for Office 365, you don’t need to pay for E3, or higher, licenses just so you can archive your messaging data in Office 365. Retain for Office 365 supports archiving for Office 365 Business Essentials, Premium, Enterprise E1, Enterprise E3, and Enterprise E5 plans. This enables your business to reduce costs by only paying for the Office 365 plans your end-users need.
Search, publish, and perform eDiscovery on all your Office 365 email data from one central location with Retain for Office 365. This includes email, tasks, folders, notes, calendar items, shared calendars, appointments, files, deleted items, and attachments. All this information is archived into one unified data archive that is easily accessible by your end-users and administrators.
Take advantage of intelligent, granular archiving with Retain for Office 365. By taking advantage of the Microsoft Recoverable Items Folder, or by using EWS impersonation, archiving is not limited to journaling. Retain Archiving for Office 365 is customizable to fit your specific archiving needs, whether you choose to archive via journaling or through another strategy.
Reduce the storage space and server load on your Office 365 system with message deletion policies. Retain for Office 365 enables you to specify message deletion policies, which means you can choose to delete a message after it has been securely archived or after it has exceeded its retention age. These message deletion policies enable your system to run more smoothly and dramatically reduce your storage space.
Whether you’re looking to archive all your messages from single or multiple Office 365 journals, Retain for Office 365 funnels all your messaging data into a single mailbox stored in Retain. Retain for Office 365 also enables you to control the size of the journal by allowing message deletion from the journal once it has been archived.
Enable your users to easily access your archived messages directly from within Outlook and OWA with the Outlook Plugin featured in Retain for Office 365. End users can search their entire archive directly from within Outlook and has the same search ability as the full Web Access Viewer. This provides users one location for accessing all their email data—both live and archived. Retain for Office 365 also provides the ability to cache archived data based on specified criteria for offline access.
Retain Archiving for Office 365 provides single sign-on for users to access their archives whether using Outlook or the Outlook Web App (OWA). This enables your end-users and administrators to access valuable business data stored in your archives faster and easier than ever.
Office 365 lacks critical capabilities that can put your organization at risk for data loss and compliance violations. Retain Archiving for Office 365 provides an archive that is platform agnostic, which means you set and control archive policies. You have the ability to export to PDF, perform redaction on exported messages, reduce the load on your Office 365 system, and maintain complete control of your data. These features enable you to avoid data loss and compliance violations.
Whether your data is archived on-prem or in the cloud, you maintain control of your data, you’ll always know where your data is stored and who has access to your data. When you need to access or export the data, you can do so easily and quickly.
Dramatically reduce your storage costs with Retain for Office 365. By archiving only one copy of a message and attachment, your storage space and costs are significantly reduced. As a result, your Office 365 system is allowed to run more smoothly.
Retain Archiving for Office 365 supports the following Office 365 plans:
More information about Office 365 archiving with Retain can be found here [link to the Retain for Office 365 datasheet in a lookbook with the other Office 365 documents (see free downloads below)]
