Archive Migration

Technology is constantly changing. With the introduction of new, more capable archiving solutions like Retain Unified Archiving, many organizations have seen the need to migrate their current email archive.

Here are some reasons that your organization might want to make the switch:

• Legacy technology: Many archiving solutions are built on legacy technologies that are coupled with third-party acquired products created in separate modules.
• Difficult mobile and social support: Archiving data from social media or mobile devices is not supported by many other archiving solutions, or the social media and text message data is archived on a separate third-party solution.
• No real-time data delivery: This opens organizations up to the potential risk of having incomplete data which, in turn, does not provide a complete picture of all communication in context.
• Limited archive access: A number of archiving solutions do not offer simple end-user access to the data, and only certain users are allowed to search and export. This places the burden on IT to manage subpoenas, open records requests, and other litigation concerns.
• No web access: If the archive is not a web-enabled system, you can only access the archive behind the corporate firewall.
• Hard to access: Many archiving solutions have limited or difficult access, forcing you to log into separate modules with no ability to view all email, social media, and mobile communication data from one location.
• Limited email platforms: An archiving solution needs to support multi-platform email, social media, instant messaging, and mobile communication data. Many archiving vendors only support email and they may only support one type of email system.

Retain offers quick and seamless migration from your old system to the Retain Unified Archive using Evolve by Trusted Data Solutions (TDS). This solution works in tandem with Retain to take the risks and complexities out of the migration process. And because it is fast and dependable, it simplifies the process of error resolution and can be relied upon to deliver maximum data integrity from source to target. Extracting large volumes of corporate data takes expertise, care, and patience, especially when data integrity has become a concern or when an unbroken chain-of-custody needs proving in the future. When considering how to migrate, exposure to risk must be minimized, success rates must be measurable, and the total cost of migration needs clear justification.

Without the right software and services in place, archive data migrations are time-consuming, resource intensive, and can impact critical business processes. Retain and Evolve feature uncomplicated functionality that conceals a powerful migration engine that is non-invasive and is designed to deliver maximum performance and reliability. Large data migration projects can be carried out securely, invisible to the rest of the business with a fully audited process that flags any consistency errors for further investigation.

When making the transition from your legacy archive, the solution of choice for archiving is Retain. Retain provides multi-platform unified message archiving of all email, social media, and text message data for case assessment, search, and eDiscovery. Plus it can be deployed on premises or in the cloud.

The Retain archive is accessible by end users and administrators through Retain’s Web Access Archive Viewer. This enables your organization to quickly access, search, and audit any of the archived data. Easily place litigation holds, print, forward, save, redact, and export your message content. Retain reduces costs, mitigates risks, and manages complexity on premises or in the cloud.

Learn more about Retain Unified Archiving ›

• Non-disruptive: Evolve lets you schedule migration tasks around business critical people as well as processes within an organization, prioritizing certain individuals or groups and minimizing system load in peak times.
• No agents: There are no agents to install on the archive or mail servers and yet Evolve still runs silently in the background, invisible to a user who is having their data migrated.
• Built for speed: The parallel migration architecture in TDS Evolve gives a clear performance advantage, reducing the likelihood of transfer bottlenecks and keeping data moving while errors or suspected corruptions are investigated.
• Intelligent metadata scanning: Evolve calculates the optimal migration process for each archived item, accounting for relationships with other data and preserving metadata types between source and target.
• Absolute integrity and fidelity: Evolve communicates natively with its supported archive and mail platforms, ensuring the end-state remains vendor approved. Auditing functions include the ability to ‘fingerprint’ emails using MD5 Hash algorithms for forensic integrity of transferred data and reliable evidence of continuous chain-of-custody.
• Mitigated risk: Archives are not altered or deleted during any migration process, so full rollback is always possible at any point. And, for added peace of mind the Evolve staging servers can be easily backed up to existing in-house systems, meaning that valuable data is protected at every step.
• Complete and efficient: Evolve is fully featured to ensure that complex, manual migration tasks are completed in the shortest time possible. One-to-One, Many-to-One or One-to-Many Auto-Mapping between source and target archives, intuitive debugging and error resolution, on-the-fly deduplication and remote management will dramatically shorten project durations.

• Quicker project turnaround with fewer disruptions significantly reduces the total cost of migration.
• Comprehensive scheduling makes sure migration tasks run at appropriate times and do not impact people’s day-to-day use of IT.
• Intelligent workflow system ensures migrations are performed as simply as possible and data retains a high degree of fidelity and flexibility.
• Background, bulk transfer of user data ahead of stub transformation allows swift ‘big-bang’ migrations with minimal risk.
• Full point-in-time statistical analysis provides accurate, real-time measurement of throughput and estimated job duration.
• Real-time inspection removes any need to freeze source archives ahead of migration, allowing continuous optimization of source and target mail systems.