GWAVA Shares Why Third Party Archiving for Office 365 is Necessary for Regulated Environments

20 August 2013

GWAVA shares why third party archiving for Office 365 is necessary for regulated environments.

With the limited archiving and compliance functionality of Office 365, organizations are at risk for potential litigation and compliance violation.

This risk is dramatically increased within regulated industries such as Education, Government, Legal, Financial and Health Care.

The majority of organizations, whether small, midsize or large, find that the standard archiving functionality found in Office 365 does not meet their needs for email archiving and regulatory compliance.

The limitations of Office 365 include system auto-purge of deleted emails, the lack of search and publishing tools, limited archiving space and no full eDiscovery options. Additionally, the base archiving of Office 365 only supports archiving of individual mailboxes, without creating a system-wide, central archive. This creates silos of data, which greatly increases the size of the archive and does not allow for centralized access to archived messages. Furthermore, as Office 365 is hosted in the cloud, organizations may not have access to their messages when needed, as the cloud does not have guaranteed uptime and the organization does not have complete control of its data.

Another consideration for most organizations is that the archive offered by Microsoft for Office 365 does not archive other forms of communications data. This means that organizations that deploy multiple email platforms, support mobile devices and utilize social media communications, will have to invest in multiple archiving systems for each one of these communication systems.

“Office 365 is a great collaboration tool for all types of organizations,” states Ken Muir, GWAVA CEO. “However, as many organizations have learned, Office 365 does not have the feature set to ensure compliance or deliver true archiving.”

With these facts at hand, many organizations choose to rely on third-party solutions for Office 365 archiving. Retain by GWAVA is the enterprise-level archiving solution for Office 365. This unified archiving provides organizations with the needed tools to ensure that messaging data, email, social media and mobile is securely archived in one central location. By doing so, organizations will mitigate the risks of data loss and compliance violations. Retain archiving provides Office 365 customers with policy-based unified archiving, unlimited archiving space, centralized control of archived data, extensive search and publishing tools, built-in eDiscovery tools and the benefit of cloud-based email, while maintaining full control over archived data.

For more information about the need for third party archiving for Office 365 and how Retain meets those needs, visit for Office 365


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