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Approving an Area for Check-in

Check-in approval is an administrative process that grants permission for developers or release managers to populate the libraries for an area through the check-in function.

The requirement for check-in approval is determined by the area approval rule. Check-in approvals cannot be entered until the check-in approval notification function is executed, even if there are no notifications defined for any of the approvers.

If a check-in approver rejects the area, you must execute the Reset Check-in Approvers function. All check-in approvals entered up to that point are cleared. You must initiate the check-in approver notification process, and then enter all check-in approvals again. See Rejecting an Area for Check-in for the steps to reject a check-in approval.

Follow these steps to approve an area for check-in.

  1. Follow these steps to access the area that you want to approve for check-in.

    1. Type =7 on the Command or Option line of any panel in ChangeMan ZMF, then press Enter.

    2. Type release selection criteria in fields on the Release List Specifications Parameters panel, or leave the fields blank, and press Enter.

      The Release List panel is displayed.

      CMNRMRLF        Release List            Row 1 to 2 of 2
Command ===>                            Scroll ===> CSR

    Release Sta Install  Work request   Dept Aud    Creator Pkgs
    FIN6420 DEV 20160116 WR 9020        FINANCE     USER015 00003
    FIN6430 DEV 20160220 WR 9030        FINANCE     USER015 00002
******************************* Bottom of data *******************************

      The Release List panel shows releases that satisfy the selection criteria you typed on the Release List Parameters panel.

      The fields on Release List panel are described in step 2 of Accessing ERO Releases.

    3. On the Release List panel, type line command AR on a release row to select the release that contains the area you want to approve for check-in. The release Release Area List panel is displayed.

      CMNRMALF        FIN6420 Release Area List           Row 1 to 3 of 3
Command ===>                                        Scroll ===> CSR

        Area            Status          Area    Prior       Next
    Name     Type Aud BLK CIA COA CIR COR step  area        area
    ACCTPAY  SUBSYS    N   N   N   N   N  0001              FINANCE
    GENLEDGR SUBSYS    N   N   N   N   N  0002              FINANCE
    FINANCE  SYSTEM    N   N   N   N   N  0003  GENLEDGR
******************************* Bottom of data *******************************

      The release Release Area List panel shows all areas that are defined in the release that you selected.

      The fields on release Release Area List panel are described in step 1 of Notifying Area Check-in Approvers.

  2. On the release Release Area List panel, type AI in the line command for the area you want to approve for check-in. Press Enter, and the Area - area - Approval List panel is displayed.

    CMNRMALA        AREA - ACCTPAY - Approval List      Row 1 to 4 of 4
Command ===>                                        Scroll ===> CSR

        Release: FIN6420 Status: DEV Install date: 20160119

    Approver Description                User    Status
    Entity Name                         Date    Time    Order #
    Accounts Payable Approver Manager
    ACCTPAY                                             0010
    Lead Developer ACTP Application
    ACTPLEAD                                            0010
    GENL Application Lead Programmer
    GENLLEAD                                            0010
    User Acceptance Test Coordinator
    UATCOORD                                            0010
******************************* Bottom of data *******************************

    This panel shows all approvers who must approve the area before it may be the target of check-in. The list includes check-in approvers added to the area when the area was created, and it includes associated check-in approvers that are dynamically added to the area because their associated conditions are satisfied by the contents of the area.

    This table describes the fields on the Area - area - Approval List panel.

    Field Description
    Command Type a command, or leave Command blank to type a Line Command on an approver.
    CANCEL   Cancel panel without update. (Abbreviation: C)
    LOCATE approver   Locate an approver. (Abbreviation: L)
    REFRESH   Refresh the panel display from the VSAM files. (Abbreviation: R)
    Line Command Type a line command to act on an approver.
    A   Approve the area for check-in
    L   Display approver notifications
    R   Reject the area for check-in
    X   Approver association
    Release ID Displays the release ID.
    STATUS Displays the release status.
    INSTALL DATE Displays the release install From date specified in the release definition.
    Approver Description Displays the check-in approver description defined in the release area definition.
    Entity Name Displays the security entity for this approver defined in the global approver list.
    ID Displays the userid of the approver after the approval or rejection is entered.
    Status Displays the status of the approval: Blank (not entered), APPROVED or REJECTED.
    Date Displays the date that the approval or rejection was entered.
    Time Displays the system time that the approval or rejection was entered.
    Order # Displays the approver order number. This number determines the notification sequence and the required approval sequence.

  3. On the Area - area - Approval List panel, type A in the line command for an approver and press Enter.

    Note

    The same person can enter multiple approvals on the Area - area - Approval List panel. However, if the approver order number is different for the approvers, you must leave the panel between approvals. Press PF3 on the Area - area - Approval List panel, type AI in the line command for the area on the release Release Area List panel, and then press Enter to return to the Area - area - Approval List panel to enter more check-in approvals.

    The Area - area - Approval List panel is updated with approval information, and notification is sent to approvers with the next higher check-in approver order number.

    CMNRMALA        AREA - ACCTPAY - Approval List          Area Approved
Command ===>                                            Scroll ===> CSR

    Release: FIN6420 Status: DEV Install date: 20160119

    Approver Description                    User        Status
    Entity Name                             Date        Time     Order #
    Accounts Payable Approver Manager
    ACCTPAY                                                      0010
    Lead Developer ACTP Application         USER015     APPROVED
    ACTPLEAD                                20160117    160422   0010
    GENL Application Lead Programmer
    GENLLEAD                                                     0010
    User Acceptance Test Coordinator
    UATCOORD                                                     0010
******************************* Bottom of data *******************************
    +----------------------------------------------------------------------+
    | CMR6042I - Approver ACTPLEAD has successfully approved Area ACCTPAY. |
    +----------------------------------------------------------------------+

  4. Press PF3 to return to the release Release Area List panel. Area check-in approval is complete when all approvers have entered their approval or when one approver enters a rejection. If all approvers have approved an area for check-in, the release Release Area List panel displays Y in the CIA (Check-in Approval) column.

    CMNRMALF        FIN6420 Release Area List           Area Approved
Command ===>                                        Scroll ===> CSR

        Area        Status                  Area    Prior   Next
    Name     Type   Aud BLK CIA COA CIR COR step    area    area
    ACCTPAY  SUBSYS      N   Y   N   N   N  0001            FINANCE
    GENLEDGR SUBSYS      N   N   N   N   N  0002            FINANCE
    FINANCE  SYSTEM      N   N   N   N   N  0003    GENLEDGR
******************************* Bottom of data *******************************
    +-------------------------------------------------------------------------+
    | CMR6044I - Release FIN6420 Area ACCTPAY has been approved for check-in. |
    +-------------------------------------------------------------------------+

  5. Press PF3 to return to the Release List panel.